Executive Assistant

Application Deadline: 22 May 2026

Department: Central

Employment Type: Permanent

Location: Edinburgh

Description

DISCOVER YOUR POTENTIAL. BUILD YOUR CAREER. JOIN US AT AAB.

AAB is a leading professional services firm operating across the UK, Ireland, and the USA. We specialise in the mid-market, supporting individuals, family businesses, and organisations with a full suite of services including audit, tax, corporate finance, payroll, people consultancy, and wealth management. With 1,000+ team members, we deliver expert support to clients all over the world.

EVERYONE HAS THE AABILITY TO SUCCEED- WE’LL HELP YOU GET THERE.

Our people are at the heart of everything we do. We succeed together as one team, building strong client relationships through passion, empathy, and straightforward advice. That’s what makes AAB different. We invest in brilliant talent across every area of the business, offering tailored training, professional qualifications, and continuous support to help you grow.

Your growth matters to us. We’ll give you the tools, encouragement, and opportunities to lead, learn, and make an impact. Guided by our six core values, we foster a culture where collaboration, trust, and enthusiasm thrive.

AABSOLUTELY DEDICATED TO HELPING YOU ACHIEVE YOUR GOALS

At AAB, your career is what you make it. We are here to help you turn ambition into action, whether that’s becoming a technical expert, a future leader, or someone who simply makes a difference every day. If you're ready to be part of a team that’s united by purpose and driven by values, we’d love to hear from you.

ESG COMMITTMENT

We take our responsibility seriously. From reducing our environmental impact, to supporting education through training and talent programmes, to giving back to our local communities with our charitable initiative ABBIE- ESG is part of who we are.

ROLE PURPOSE

Key duties & responsibilities

Travel Coordination:

Plan, book, and manage all travel arrangements for C-suite executives including flights, accommodation, transportation, and itineraries.
Ensure seamless travel experiences by anticipating needs and preparing necessary documentation.

Meeting Preparation:

Prepare and ensure all documentation and actions are ready for meetings.
Assist in drafting agendas and meeting materials and ensuring that meeting participants are briefed in relation to agenda and meeting materials required.

Meeting Support:

Take accurate and detailed actions during meetings, capturing key points, action items, and recording actions.
Follow up on action items and ensure timely completion.
Coordinate and schedule meetings, ensuring efficient time management.

Slide Presentations and Brand Compliance:

Create and edit slide presentations ensuring high-quality and brand-compliant materials.
Maintain consistency in branding across all executive communications and presentations.

Group Executive Team Efficiency:

Work closely with the other Executive Assistants to streamline processes and improve operational efficiency.
Act as the primary contact between the C-suite executives and internal departments, ensuring effective communication and collaboration.
Identify opportunities for process improvement and implement solutions.

Logistic Arrangements for Events:

Coordinate logistic arrangements for conferences, large get-togethers, meetings, and other ad-hoc physical events with the other Executive Assistants.
Manage event planning tasks including venue selection, catering, AV requirements, and accommodation for participants
Ensure all event logistics are handled efficiently, including registration processes, materials preparation, and on-site support.

Project Management:

Apply project management skills to manage and execute various initiatives and tasks efficiently.
Develop and maintain project plans, track progress, and ensure timely completion of projects.
Collaborate with stakeholders across the business to ensure project goals are met.
AI skills desirable / a willingness to upskill on AI

Experience & qualifications

Experience: Previous experience in a similar role supporting C-suite executives.

Skills:

Excellent organisational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
High level of professionalism and discretion.
Ability to work independently and manage multiple tasks simultaneously.
Strong attention to detail and problem-solving skills.
Knowledge of travel logistics, event planning, and project management.
Familiarity with strategic planning and documentation.

Personal Attributes:

Proactive and resourceful with a solution-oriented mindset.
Ability to work under pressure and meet tight deadlines.
Strong interpersonal skills and the ability to build relationships at all levels.
High degree of integrity and confidentiality.
An ability to anticipate needs and provide proactive administrative support

WHAT AAB OFFER

We want you to feel supported inside and outside of work. That’s why we offer a benefits package designed for your wellbeing, lifestyle, and career.

Time Off & Family Support

Annual leave (plus public holidays), with the option to buy or carry over leave
Enhanced parental leave (maternity, paternity, adoption)
Paid volunteering day to support causes that matter to you

Health & Wellbeing

Private Medical Insurance (PMI) for you and the option to cover family members
Employee Assistance Programme (EAP) for 24/7 mental health and wellbeing support
Death in Service benefit

Financial Security

Competitive pension scheme
Life assurance policies to support you and your family

Flexible & Agile Working

Hybrid working model
Agile working culture that supports flexible hours and smarter working
Modern office spaces designed for collaboration, focus, and wellbeing

Disclaimer
Unsolicited CVs sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.

AAB Jobs

Latest Jobs

Executive Assistant