Business Support Administrator

Department: Administration

Employment Type: Full Time

Location: Aberdeen

Description

Ensure that administrative tasks associated with day-to-day business requirements and delivery of jobs to clients are completed in a consistent and timely manner, to maximise the efficient use of professional engineering resources.

Key Responsibilities

Cross functional business support in the execution of administrative tasks in a fast paced and dynamic multi-tasking environment. Specific duties will include but not be limited to:

General reception duties: answering and redirecting calls, meet and greet clients / visitors
Raise and issue as appropriate any purchase/work order relating to expediting of project delivery or business requirements, e.g., for purchase of contractor and subcontractor services, purchase of engineering software or equipment etc…
Arrange business travel, accommodation, meeting and event requirements
Format business documentation
Support business time writing, i.e. training, input and completion checks
Timely preparation of invoices as per agreed milestones for subsequent checking and approval
Support facility management, e.g. arrangement of annual PAT testing, office maintenance
Procurement of business supplies in compliance with Apollo’s quality systems Human resources
Support to Apollo’s recruitment process
Support Apollo’s onboarding process
Collate project timesheets, expenses and all other supporting documentation required for invoicing milestones
Prepare contractor employment documentation
Maintain training / offshore certification records
Arrange training courses, certification refreshers
Maintain business trackers, e.g. contractor, computing equipment, access fobs
Support business development activity as appropriate under the direction of line management
Work will normally be performed at Apollo's offices but there may be requirements to occasionally work in client offices and/or offshore installations under suitable guidance
Any other reasonable duty as instructed by Apollo’s management tea

Skills, Knowledge and Expertise

1 to 5 years of relevant experience in an industry relevant technical engineering environment
Highly organised with good written and verbal communication skills
Strong IT skills and use of Microsoft Office
Attention to detail and a high degree of accuracy
Ability to self-direct and be an efficient and effective team member

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