This role is a key member of the finance operations team, delivering expenses and accounts payable services.

About the role

The Accounts Payable and Expenses Administrator ensures a smooth process of expense transactions and invoice processing, with work produced to a consistently high professional standard, focusing on stakeholder and client satisfaction, and effective stakeholder communication and service orientation. This role also ensures the compliance with the firm’s policies and regulatory requirements.

Your responsibilities include but are not limited to the following:

Processing of payments to suppliers using various banking portals
Reconciliation of payments
Sending Remittance Advice notifications to Suppliers
Processing and reconciliation of direct debits
Working with Cashiers to complete bank reconciliations
Processing of supplier invoices
Administration of Expense System
Working with Finance Systems Team and Financial Accountants in relation to expense types and mapping
Liaising with External Auditors on tax queries
Working with HR and Tax teams in relation to Expense Policy
Working with stakeholders to ensure expenses/credit card transactions and travel data feeds are processed efficiently
Processing of payments to staff and partners for expense claims
Analyse Unapproved, unprocessed, and draft expense items
Administration of new starters and leavers
Handling and resolving queries to ensure transactions are processed and allocated to matters promptly
Administration of Corporate Credit Card Programme
Reconciling monthly Credit Card Statements for 300+ users
Working with Financial Accounts to reconcile balance sheet accounts
Working with Cashiers to complete bank reconciliations
General queries and calls from stakeholders and suppliers
Knowledge of Accounts Payable function to allow full exposure of all team activities
Involvement in Accounts Payable related Projects as advised as management team

About you

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:

Qualifications & Experience
• Proven and relevant experience within a similar position within a professional services environment
• Desirable: Elite 3E or Elite Enterprise and an Expense system
• Desirable: Understanding of the legal industry and its operating model

Skills & Knowledge
• Good analytical skills
• Flexible, with the ability to multi-task
• An attention to detail in meet the high standards of accuracy required
• Able to work under time pressure demanded by tight deadlines
• Excellent written and oral communication skills, with a focus on customer service
• Ability to manage different stakeholders confidently and diplomatically

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What’s in it for you?

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:

Competitive basic salary (reviewed annually)
Flexible, hybrid working policy
Generous bonus scheme
Up to 25 days holiday (rising to 28 days with service)
Holiday exchange scheme
Private medical insurance
Enhanced parental leave
Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.

If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.

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Accounts Payable and Expenses Administrator