Central Administrative Assistant

Anderson Strathern • Full-time • Glasgow, Glasgow City, Scotland, United Kingdom • 4h ago

We have an exciting opportunity for Central Administrative Assistant to work in our Central Processing Team (CPT), based in Glasgow.

Home - Current vacancies - Central Administrative Assistant – Glasgow

You will report to the Facilities Supervisor but on a day-to-day basis, you will liaise with the Client Services Executive on workloads, for any advice, etc. You will be responsible for ensuring workflows are streamlined and effective and will provide support to all departments.

Anderson Strathern is a modern, innovative law firm. We’re proud of our history but firmly focussed on an exciting future, one that embraces technology and smarter ways of working. We’re independent, and proudly so.

As Investors in People and Investors in Young People Gold award holders, we will provide you with comprehensive training and support.

The role will involve

Managing the CPT and Central Records inbox ensuring work is carried out accurately and within specific turnaround times
Processing all incoming and outgoing mail, ensuring timely distribution and dispatch
Introducing streamlined processes using technology to improve service delivery and training staff accordingly
Maintaining office equipment and MFDs around the office with regular checking and replenishing paper supplies, etc
Coordinating courier collections, special deliveries, and tracked items being cognisant of delivery times and cost implications
Assisting the Client Services Executive with regular CPT meetings to improve service delivery

As a central administrative assistant, you will be expected to

Provide support and ad hoc cover to reception team.
Retrieve and storing documents securely from onsite and offsite storage facilities
Manage the firm’s Wills and Power of Attorney databases.
Open and close matters for clients as well as closing at completion
Ensure your working area are tidy at all times

About you

Experience in administration and record keeping
Excellent Microsoft skills and a technical aptitude to learn new skills
Strong communication and organisational skills

What you will get in return

On-going career development and progression opportunities
Supportive and collaborative team culture and work environment
Flexible and hybrid working arrangements to support work life balance
A competitive salary and benefits package

Anderson Strathern is an equal opportunities employer. Our policy is to recruit, develop, nurture and retain a diverse workforce following the guidelines of the Equality Act 2010.

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