A new opportunity has arisen to join the business as aVehicle Refurbishment Administratorat our Livingston Refurb and Defleet site.

This is an exciting role for a highly organised and proactive individual who thrives in a fast-paced environment and enjoys delivering excellent administrative support. Working closely with operational teams, suppliers, and customers, you will play a key role in ensuring the efficient coordination of vehicle refurbishment and defleet processes, helping to maintain high standards of service and operational performance.

Other duties may be required of the post holder in addition to those listed above and below, to ensure that the requirements of the business are met at all times.

Salary: £28,089.10 per annum

Hours: 8.00 am to 5.00 pm, Monday to Friday with 30 minutes for lunch (unpaid), i.e. 42.5 hours per week.

Key Responsibilities:

Managing day to day office operations including correspondence and document management and being first point of contact for our customers
Coordinate with internal departments to ensure seamless workflow for our arrivals and despatches and ensuring accurate records of vehicles on site
Checking daily reports to ensure all information is accurately recorded and vehicles are released on time and uploaded on to the system
Keeping accurate records on shared spreadsheets of daily collections, release numbers and special customer instructions, communicating this with our security team to ensure a smooth handover
Maintaining accurate records of any item out with the system to be charged at month end.
Responsible for releasing vehicles on time and any anomalies that may arise.
Uploading vehicles to the system through notification reports.
Accurate record keeping, site exit checks, daily RPA & report checking.
Order and mange office supplies and uniform.
Maintaining accurate records, reports and filing systems.
Ensure compliance with company policies and procedures.

Ideally, we are looking for:

Experience in a similar role required.
Excellent written and verbal communications skills.
Strong time management skills with the ability to adapt quickly to changing circumstances to ensure business demands are met.
Proficient with Microsoft platforms and general office software.
Attention to detail and strong problem solving skills.

In return we’ll offer:

As a permanent Greenhous employee, you will be entitled to:

30 Days Holiday Including 8 Bank Holidays
Company Sick Pay That Increases With Length Of Service
Pension With Greenhous Contribution
Career Development Opportunities
Employee Discounts On A Range Of Products And Services Including Holidays, Days Out And Supermarket Shops
Qualified Mental Health First Aiders
Free Will Writing Service
Free Mortgage Advice Service
Free Eye Tests For VDU Users
Free Flu jabs if you are ineligible through the NHS
On-Site Parking (Site Specific)
Cycle To Work Scheme
EAP – Employee Assistance Program

Who are we:

Greenhousis firmly established as one of the largest dealer groups in the UK and has over 100 years’ experience in the franchised dealer world. We are a leader in the supply of dealer services for some of the world’s leading manufacturers.

Our network of Car and Commercial dealerships now stretches across Shropshire, Staffordshire and the West Midlands and includes a number of different franchises including Vauxhall, Nissan and DAF.

#IND001

Greenhous Group Jobs

Latest Jobs

Vehicle Refurbishment Administrator