We are looking for an experienced and motivated Senior Administrator / Admin Manager to join the Practice and Professional Development Team and Corporate Nursing Admin Team.
You will provide a comprehensive Senior Administrator and secretarial administrative support service to the Nursing Directorate Senior Staff, manage the PPD Admin Team and work as part of the Corporate Nursing Team. You will be based at Victoria Hospital but travel and working at other NHS sites may on occasion be required.
You should have qualifications in Business Admin or Secretarial Services or equivalent skills and competences normally associated with Senior Administrator, with relevant administrative experience.
You will have excellent communication and organisational skills and an excellent track record in co-ordinating meetings, including agendas, minute-taking and full support of those meetings.
You will have a solid background in diary management at Senior Management level. You will be proficient in using Microsoft Office packages, including Word, Excel, and Outlook, with excellent word processing speeds in both copy and audio typing/digital dictation.
The role is varied. You will be responsible for the co-ordination and management of the PPD admin team, office management tasks, e.g. administering hospitality budgets, collating sickness absence statistics and completion of salary timesheets for the service, managing the booking system for education/training, supporting the organisation and running of training events/days and ad hoc requests.
It is essential that you have the ability to work as part of a team and on your own initiative with minimal supervision.
Knowledge of NHS procedures and practices or experience in public sector environment is preferable.
This is part time post worked over 5 days Monday to Friday, onsite.
For informal enquiries, please contact Lorna McCallum - lorna.mccallum@nhs.scot / Eleanor Long - eleanor.long@nhs.scot.
As from 1/4/26, the Agenda for Change full-time working week will be reducing from 37 to 36 hours per week. Part time hours will be reduced pro-rata. However, there will be a corresponding increase in the hourly rate so that pay will not be affected.
NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.
As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.
For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found here.
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.
Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.
We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
