NHS Scotland:
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who we are:
NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.
In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)
AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.
- Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
- Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
- Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.
Position:
An exciting opportunity has arisen for a Team Secretary within the Business Support Service Mental Health South based at Ailsa Campus. This post is offered on a permanent basis.
Hours
36.00 hours per week (Monday - Friday) (4 days 7.50 and 6.00 hours TBS).
From 1 April 2026, the working week for NHS Agenda for Change staff in Scotland will be reduced. Full-time hours will reduce from 37 to 36 hours (pro rata for part-time staff) without loss of earnings.
What you will do:
You will provide a comprehensive, confidential secretarial and administrative service to Community Mental Health Team’s in South Ayrshire H&SCP Clinicians and Nursing Staff, working proactively on own initiative with a flexible and positive attitude, in conjunction with other team members including internal and external agencies.
For further information on the role please click the link below to view the job description.
Knowledge, training and/or experience required for this post:
Qualifications
- SVQ Level III in Business Administration or equivalent experience
- Educated to “O” Grade/Standard Grade/National 5 Level in English and Maths
- Recognised IT qualification in Microsoft packages
Experience
- Advanced keyboard skills and proven audio typing experience using Digital Tools
- Minute Taking experience
For further information on the requirements for the role please click the link below to view the person specification.
If you would like to find out more about the role, please contact Annegela Schaffield - Business Support Co-ordinator at Annegela.Schaffield@aapct.scot.nhs.uk, or alternatively on 01292 513102 or 07977176120.
Right to Work / Certificates of Sponsorship
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.
It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.
NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.
Please visit here for further information.
We are unable to provide sponsorship for Band 2 posts or bank contracts.
Additional Information for Candidates
- You should apply for this post by completing the application process on NHS Jobs Scotland.
- DO NOT upload a CV as this will not be used for shortlisting purposes.
- Posts close at midnight on the indicated date. Late applications will not be accepted.
- For help to complete an application on NHS Jobs Scotland, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
- To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
- Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
- Please check your email regularly (including junk folders) and your NHS Jobs Scotland account for updates.
- Please contact JobTrain Candidate Support Hub: https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
- We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
- Once you have submitted your application form you will be unable to make any amendments.
- Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your NHS Jobs Scotland account profile to reflect that you are employed by NHS Ayrshire and Arran.
- Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
