ABOUT BIOMATRIX WATER SOLUTIONS
Biomatrix Water Solutions designs, manufactures, and installs modular Floating Wetland Ecosystems and other Nature-Based Solutions that restore ecology and bring water systems to life. Based in Forres, Scotland, our systems enhance biodiversity, improve water quality, and create thriving habitat and amenity in urban waterways across the world.
With projects spanning Europe, North America, Asia, and beyond, and a growing global network of partners, we are expanding our team with this new role.
Learn more: www.biomatrixwater.com
ABOUT THE ROLE
As Project and Business Administrator, you will play a central role in supporting the day-to-day running of the business. Working across both project delivery and business operations, you will be the connective tissue between our project managers, operations team, workshop, and clients — ensuring that information flows smoothly, deadlines are met, and nothing falls through the cracks.
This is a varied, fast-paced role that suits someone who thrives on variety, takes initiative, and brings both organisational rigour and creative flair to their work. No two days are the same.
Both full-time and part-time applications are welcome.
KEY RESPONSIBILITIES
1. Day-to-Day Business Administration
- Manage the general email inbox: monitoring, responding, and routing enquiries to the relevant team member.
- Administer the NetHunt CRM system, maintaining accurate records and preparing management reports.
- Prepare routine weekly and monthly business reports for the senior team.
- Attend and minute weekly production meetings; circulate notes and action points to the team.
- Support the Operations Manager with day-to-day administrative tasks as required.
- Provide administrative support to the Workshop Manager
- Place orders for routine stock items and assist with purchasing administration.
- Assist with social media management and digital/visual communications.
- Maintain Health & Safety records, training logs, and assist with sustainability reporting.
2. Project Administration
- Prepare, check, and manage client quotations in collaboration with project managers.
- Liaise with project managers to support project scoping, correspondence, and proposal preparation.
- Set up and maintain Project Management Plan files for active projects.
- Coordinate client communications throughout the project lifecycle.
- Assist with the design and preparation of project proposals and presentations.
- Book travel and accommodation for installation and maintenance teams.
- Provide general support to the Installation Team as required.
- Assist with ad-hoc project tasks as they arise.
WHAT YOU WILL BRING
- At least 3 years’ experience in a business administration or project coordination
- A proactive, flexible attitude — you take ownership, stay organised, and anticipate what needs doing.
- Excellent written and verbal communication skills, including confident email and telephone communication.
- Strong attention to detail and a creative eye for visual communications.
- The ability to work independently and as part of a collaborative, close-knit team.
- Proficiency in Microsoft Office and Google Workspace.
- Experience with CRM systems (familiarity with NetHunt is an advantage, but not essential).
- An interest in sustainability, nature, or the environment would be a bonus.
WHAT WE OFFER
- A competitive salary commensurate with your experience.
- Company pension scheme.
- Cycle to work scheme.
- On-site parking.
- Full support for any role-related training and continuing professional development.
- Recognition for your contributions and genuine space for professional growth.
- A dynamic, purposeful work environment where your work makes a real-world environmental impact.
JOB DETAILS
Location: Forres, Scotland (in person)
Contract type: Full-time or part-time — we are open to the right arrangement
Reporting to: Operations Manager
HOW TO APPLY
To apply, please send your CV and a cover letter telling us a little about yourself and why this role appeals to you.
Applications can be submitted via Indeed or directly by email:
Email: solutions@biomatrixwater.com
We look forward to hearing from you
Job Types: Full-time, Part-time
Expected hours: No less than 16.0 per week
Work Location: In person
