NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
JOB TITLE: Data Assistant
GRADE: Band 2
DEPARTMENT: eRostering Team
LOCATION: Comley Bank Centre, Edinburgh
CONTRACT DURATION: Fixed Term until 31/12/26
Number of Posts : 2
HOURS: 36 hours per week
SALARY SCALE: £26,696 - £28,988 pro rata per annum
The eRostering Team implement HealthRoster, an Allocate Software product. This is an electronic rostering system currently for nursing, midwifery and corporate services staff which has been and is being rolled out across NHS Lothian over the past six years. Our aim is to have the right staff with the right skills in the right place at the right time.
We require further Data Assistants to join our team, primarily based at the Comley Bank Centre, to work 36 hours a week Monday – Friday. Please note depending on COVID-19 rules then home working may be required. The post holder will transfer data from HealthRoster to SSTS (electronic time and attendance system), providing a full range of data management: inputting, reporting and analysis.
The ideal candidate will have experience of working in an office environment, and have good IT skills including knowledge of word processing, spreadsheet and databases with a high degree of speed and accuracy. They will have good communication skills.
For further details please contact Scott Brand, HealthRoster Systems Specialist on 07971536820
As from 1/4/26, the Agenda for Change full-time working week will be reducing from 37 to 36 hours per week. Part time hours will be reduced pro-rata. However, there will be a corresponding increase in the hourly rate so that pay will not be affected.
We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.
Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.
AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.
- Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
- Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
- Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.
Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.
