NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who we are:
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.
In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)
Position: Clerical Officer
An exciting opportunity has arisen for a Personal Secretary to the Senior Business Support Manager within the SAHSCP Business Support team based at Elgin House to provide high‑quality, confidential administrative and organisational support within a fast‑paced and demanding environment.
You will play a key role in supporting senior management activity, ensuring effective coordination of diaries, meetings, correspondence and documentation. This is a varied and responsible role requiring excellent organisational skills, attention to detail, and the ability to manage competing priorities with discretion and professionalism.
Hours and Shift Pattern:
Monday – Friday 0900-1300- hybrid working pattern is negotiable
This post is offered on a permanent basis.
What you will do:
You will provide comprehensive, high‑quality and confidential personal secretarial and administrative support to the Senior Business Support Manager, ensuring the effective organisation, coordination and delivery of senior management business. The role supports efficient decision‑making, governance processes and stakeholder communication by proactively managing diaries, correspondence, meetings and documentation within a fast‑paced environment.
Forfurther information on the role please click the link below to view the job description
Knowledge, training, qualifications and/or experience required to do the job:
You will require proven experience in a personal secretary, executive assistant or senior administrative role supporting senior management, with sound knowledge of office administration systems, diary and meeting management, preparation of agendas and accurate minute‑taking, high levels of IT proficiency (including Microsoft Outlook, Word, Excel and Teams). You will have the ability to handle confidential and sensitive information appropriately, excellent organisational and communication skills, and the ability to manage competing priorities effectively. Experience of working within a public sector, NHS or HSCP environment is essential, along with possession of an HND or equivalent level qualification and/or demonstrable experience in Business Administration, or a recognised secretarial qualification.
For further information on the requirements for the role please click the link below to view the person specification
Full UK Driving Licence:
Full UK driving licence is desirable to this role as post holder may be required to carry out minutes at alternative base.
If you want to find out more about the role, please contact:
Sheila MacNee Administration coordinator on 01292 665714 or Sheila.macnee@aapct.scot.nhs.uk
Right to Work / Certificates of Sponsorship
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.
It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.
NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.
Please visit here for further information.
We are unable to provide sponsorship for Band 2 posts or bank contracts.
Additional Information for Candidates
- You should apply for this post by completing the application process on NHS Jobs Scotland.
- DO NOT upload a CV as this will not be used for shortlisting purposes.
- Posts close at midnight on the indicated date. Late applications will not be accepted.
- For help to complete an application on NHS Jobs Scotland, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
- To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
- Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
- Please check your email regularly (including junk folders) and your NHS Jobs Scotland account for updates.
- Please contact JobTrain Candidate Support Hub: https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
- We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
- Once you have submitted your application form you will be unable to make any amendments.
- Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your NHS Jobs Scotland account profile to reflect that you are employed by NHS Ayrshire and Arran.
- Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
