About Brimmond
We specialise in the design, manufacture, rental and repair of lifting, mechanical and hydraulic equipment for industry, from our base in Aberdeenshire, Scotland.
Established as a family business in 1996, we remain close to our founding principles today, prioritising our people in a culture of trust, respect, collaboration, and open-mindedness.
From workshop to board room, and throughout our interactions across the globe, our approach is guided above all by three key values: we are dynamic, responsive, and proud.
About the Role
We are seeking a highly organised and proactive Office Coordinator to join our team. The Office Coordinator will be responsible for managing day-to-day administrative tasks, ensuring smooth office operations, and supporting various departments within the company. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.
Tasks & Responsibilities
- Handle incoming calls, emails, and correspondence, directing them to the appropriate individuals or departments.
- Prepare and distribute memos, letters, reports, and other documents as required.
- Maintain accurate records and databases, ensuring data integrity and confidentiality.
- Manage staff on-boarding, including inductions, and departures.
- Maintain HR records, including 1-2-1 notes, lateness, illness, and holiday tracking.
- Booking of any required training and development programmes for all staff
- Administration of external recruitment processes
- Manage administration of Brimmond apprenticeship scheme including liaison with college and in-house development
- Monitor office supplies inventory and place orders
- Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
- Book travel for employees
- Assist with internal audits and issue audit reports.
- Update maintenance records and book any servicing or calibration required
- Management of utilities and facilities, service work and maintenance
- Assist with company’s 6s inspections / audits
- Review and update QHSE documentation to align with legislation
- Monitor training matrix, booking training, and uploading certificates to personnel files
- Monitor and review suppliers’ documentation. (Certification and RAMS)
- Support of staff timesheet input
- Assisting with Corporate Benefits
- IMS Document Control
Other duties as assigned
Essential
- Proven experience in an administrative role, preferably in an office setting.
- Attention to detail and accuracy in all tasks.
- Strong organisational skills, with the ability to manage own workload effectively and to meet deadlines as is necessary.
- Communicates effectively with internal and external contacts in a professional manner.
- Demonstrates effectiveness both as a team player and when working independently.
- Flexibility and adaptability to handle changing priorities and deadlines.
- Professional demeaner and ability to maintain confidentiality.
Preferred
- Experience of working in a similar role.
- Knowledge of Sage programme.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
Apply Now
Apply on Indeed or send your CV and covering letter to careers@brimmond.com.
CVs will be considered on a rolling basis, with successful applicants being invited to a short phone interview in the first instance.
Candidates who are successful with our phone interview will then be invited to a one hour in-person interview, at our facility in Kintore. The interview will be approximately 60 minutes, conducted by Craig our Head of Finance and Mike our Operations Manager and will consist of: general career questions and CV specific questions
Job Types: Full-time, Permanent
Pay: £26,000.00-£30,000.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Matching gift scheme
- On-site parking
- Paid volunteer time
- Private dental insurance
- Private medical insurance
