Coldstore Administrator

Mackie's of Scotland • Full-time • Inverurie, Aberdeenshire, Scotland, United Kingdom • 16h ago

We are looking for a proactive and hands-on Coldstore Administrator to support our operations across our Kintore coldstore site and Westertown head office.

This is not a desk-only role—you will be closely involved in the day-to-day running of the warehouse, working alongside the operations team to ensure stock is accurate, movements are recorded correctly, and deliveries run smoothly.

Responsibilities & Duties

The key responsibilities of this role include:

Support the day-to-day running of the Coldstore, working closely with warehouse and logistics teams
Monitor and record all stock movements in and out of the Coldstore in real time
Process orders, create picking lists, and ensure accurate dispatch documentation
Coordinate goods-in and goods-out, including checking deliveries and resolving discrepancies
Carry out regular stock checks and support stock takes and rotation
Ensure all stock is correctly located, labelled, and traceable
Liaise with drivers, hauliers, and third-party logistics providers
Book deliveries and manage loading/unloading schedules
Work with veterinary authorities to obtain export health certificates
Maintain accurate records to support invoicing and audits
Work to and support KPIs including stock accuracy and on-time dispatch

Person Skills / Competencies / Behaviours:

Be a champion of Mackie’s supporting the aims and direction of the business.
Friendly, confident, and skilled in written and verbal communication, able to build and maintain strong positive working relationships with diverse customer types.
Able to work to a high standard of accuracy and efficiency.
Ability to balance tight deadlines and multiple demands.
Ability to maintain a solution focused mindset when dealing with impromptu challenges to find and execute solutions
Comfortable working independently and collaboratively.
Demonstrates a passion for delivering service that matches the quality of Mackie's award-winning products.
Strong attention to detail and accuracy with stock and paperwork.
Lead by example displaying positive behaviours, motivating, and supporting staff.

Qualifications & Skills

Previous experience in an administrative, warehouse, or logistics environment
Comfortable working both in an office and within a warehouse/coldstore setting
Strong attention to detail and accuracy with stock and paperwork
Practical, hands-on approach with a willingness to get involved in operations
Confident communicator, able to work with warehouse teams, drivers, and customers
Good IT skills (Excel and Word essential; WMS/SAP desirable)
Proficient in Microsoft Office suite.

Salary & Benefits

A full time permanent contract of 37.5 per week, Monday to Friday, and generous staff benefits including profit related pay and private health cover.

A varied, hands-on role with exposure to warehouse and logistics operations

Opportunity to develop within supply chain and coldstore environments

Job Types: Full-time, Permanent

Pay: £26,500.00 per year

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