Level 2 Vatting Administrator (Double Day Shift)
Your Manager: Team Leader
Team: Bottling & Blending, Vatting
Location: Kilmalid, Dumbarton
Pernod Ricard is a worldwide leader in the spirits and champagne industry, blending traditional craftsmanship, state-of-the-art brand development, and global distribution technologies. Our prestigious portfolio of premium to luxury brands includes Absolut vodka, Ricard pastis, Ballantine’s, Chivas Regal, Royal Salute, and The Glenlivet Scotch whiskies, Jameson Irish whiskey, Martell cognac, Havana Club rum, Beefeater gin, Malibu liqueur, and Mumm and Perrier-Jouët champagnes. Our mission is to ensure the long-term growth of our brands with full respect for people and the environment, while empowering our employees around the world to be ambassadors of our purposeful, inclusive, and responsible culture of authentic conviviality
Chivas Brothers is the Pernod Ricard business dedicated entirely to Scotch whisky and is part of the Gold Brand Unit, our global division for Aged Spirits & Champagne, which brings together the prestigious portfolios of Irish Distillers, Martell Mumm Perrier-Jouët and North American Distillers, alongside Chivas Brothers. Our award-winning portfolio features some of the world’s most revered single malt and blended Scotch whisky brands, including Chivas, Ballantine’s, Royal Salute, The Glenlivet and Aberlour, which are exported from Scotland to over 100 countries worldwide. As the world’s No.2 Scotch whisky producer with a 1,600-strong team across 26 sites, we are committed to upholding the heritage and pursuing the progress of Scotch and ensuring its sustainable future, as well as opening it up to new audiences across the globe.
About the role
As a Level 2 Vatting Administrator, you will be responsible for carrying out administrative tasks, ensuring the accurate documentation, ordering, and compliance processes within the department. This role involves maintaining HMRC compliance, accurate record keeping, managing inventory, liaising with suppliers, and supporting continuous improvement initiatives.
What you will do
- Regulatory Compliance – Maintain and record documentation and ensure all vatting records meet HMRC and excise duty regulations.
- Document & Record Keeping – Maintain accurate records of spirit transfers, blending, and stock movements.
- System Management – Use digital tools such as Spirit Management Systems (SMP), EMCS (Excise Movement and Control System), E1 Q-Pulse, and other data entry platforms.
- Inventory Control – Track stock levels of raw materials, including spirit batches, caramel, and filter sheets.
- Purchase Orders & Supplier Liaison – Order consumables and liaise with suppliers to co-ordinate deliveries.
- Time & Attendance Tracking – Process time and attendance transactions using My Options and Workday, including coordinating overtime, holidays and absences.
- Reporting – Provide performance data and reports to department management.
- Continuous Improvement (CI) – actively participate in Continuous Improvement (CI) initiatives, including A3 projects.
- Communication & Co-ordination – Work closely with production teams, quality control, and logistics to ensure smooth vatting operations.
Your skills and background
- Strong administrative and organisational skills.
- Experience in spirit processing, vatting or similar production environment.
- Strong understanding of HMRC compliance and stock control processes.
- Proficiency in relevant data management and production systems.
- Ability to liaise effectively with suppliers and internal stakeholders.
- Attention detail and accuracy in record-keeping.
Why join us?
Collective Spirit
You will be part of a connected, international community shaped by iconic brands, a performance mindset, and a proud legacy, where collaboration, fun and ambition coexist.
Craft your path
We empower you to own your career, innovate boldly and grow alongside our business, surrounded by leaders who value curiosity, energy, and impact.
Cultivate the future
You’ll help shape a business with a soul — one that cherishes the land, respects communities, and brings good times from a good place, responsibly and sustainably.
People are at the heart of everything we do at Pernod Ricard and are the foundation of our collective spirit as ‘Créateurs de Convivialité’. We promote inclusion throughout our business and supply chain. In our teams, we proactively foster a diverse work force and an inclusive culture, an environment where we can truly be ourselves.
We will assess your application for this role based on your skills, experiences, and achievements, not your gender, age, ethnic or educational background or any other such factors. Our recruiting team are more than happy to provide reasonable adjustments during our application and interview process, in order for you to participate fully in our recruitment experience.
Our mix of benefits
- Competitive salary
- Defined Contribution Pension
- Private medical insurance, including income protection.
- Comprehensive Employee Assistance Programme
- 20 days’ annual holiday (increasing with length of service) plus public holidays,
- Pernod Ricard share incentive plan and share ownership plan
- Life Assurance
- An allowance each year to spend on our brands.
- Our reward & recognition scheme
- Employee discounts from a range of high street retailers.
Learn more about working with Pernod Ricard https://www.pernod-ricard.com/en
Learn more about Chivas Brothers https://www.chivasbrothers.com/
Closing Date for Applications:
14th July 2026
Job Posting End Date:
2026-07-15
Target Hire Date:
2026-08-24
Target End Date:
