Warehouse Administrator

VPZ • Full-time • City of Edinburgh, Scotland, United Kingdom • 2d ago

About us

VPZ is the UK’s number one vape retailer. Since opening our first store in Edinburgh, we've expanded to over 190 locations across the UK and we're not stopping there. We are known for setting and driving the standards within the vape industry, this is a great time to join us as we continue to grow.

About the Role

We are looking for a Warehouse Administrator to join our dynamic Operations team.

In this role, you will be the backbone of our daily warehouse operations. From coordinating schedules and managing inventory data to liaising with courier networks and supporting our store footprint, you will play a critical part in keeping our supply chain moving smoothly.

Key Responsibilities

1. Operational Administration & Scheduling

Coordinate daily warehouse schedules, plan operational workflows, and update the production board to maintain team visibility.
Manage employee timesheets, attendance records, and administrative documentation.
Monitor and manage Pick/Drop Studio processes to guarantee tasks are completed on time.
Accurately complete and maintain critical operational paperwork (including IN001 and IN002 documentation).

2. Inventory & Quality Control

Conduct pairing quality checks to maintain high-quality standards and accuracy.
Manage carton allocation, tracking, and overall warehouse material stock levels.
Support the Goods In process (receiving, checking, and logging deliveries).
Coordinate inventory top-ups and replenishment for our store network.

3. Logistics & Courier Coordination

Execute courier departure checklists to ensure flawless, on-time dispatches.
Coordinate store network collections and monitor active transport arrangements.
Process returns and manage stock recall updates linked to IN001 documentation.
Act as the key point of contact for couriers and internal teams to resolve delivery issues.

4. Store Support & Escalations

Provide exceptional support by resolving store-level escalations efficiently and professionally.
Maintain clear, consistent communication with stores regarding stock movements, collections, and returns.

What We Are Looking For

Experience: Proven experience in warehouse administration, logistics, or operational support is highly preferred.
Tech Savvy: Strong proficiency in Microsoft Office and hands on experience with Warehouse Management Systems (WMS).
Organisation: Exceptional multitasking skills with a sharp eye for detail and accuracy.
Communication: Excellent interpersonal skills with the ability to collaborate with both warehouse floor staff and store managers.
Problem Solver: A proactive attitude with the ability to handle pressure and meet tight daily deadlines.

Personal Attributes

Reliable, dependable, and a true team player.
A positive, flexible attitude with the ability to adapt to changing operational demands.

Please ensure you apply with an up-to-date CV.

Applicants must be 18 years old or above, any subsequent job offer is subject to pre-employment screening and right to work checks.

VPZ

Apply Now

Share this job

Related Jobs

Warehouse Supervisor

Origin Fitness • Full-time • Newbridge, City Of Edinburgh, Scotland, United Kingdom • 1w ago

Warehouse, Logistics & Transport Warehouse Newbridge

Job Title: Warehouse Supervisor Company Overview We are an innovative, growing company working towards our vision of being the best commercial fitness equipment supplier in the UK. We are passionate about delivering the...

Easy Apply

1w ago

Apply

Full-Time, Delivery Driver/Warehouse/Engineer

Glenmore Mobility and Furniture Warehouse • Full-time • Edinburgh, City Of Edinburgh, Scotland, United Kingdom • 3w ago

Warehouse, Logistics & Transport Engineer Edinburgh Driver Warehouse

Company Overview Glenmore Mobility and Furniture Warehouse is a leader in Mobility Retail, dedicated to enhancing mobility and comfort through quality products and exceptional service. Our mission is to improve our custo...

Easy Apply

3w ago

Apply

Operations Manager

Ember • Full-time • City of Edinburgh, Scotland, United Kingdom • £38,000 - £40,000 / year • 3d ago

Warehouse, Logistics & Transport Logistics Operations Transport

About Ember We're building the future of public transport — convenient, connected, affordable and zero-emission. Our goal is to make it easier to get from A to B with Ember than it is with your own car. We’ve already dem...

3d ago

Apply

Service Administrator

Origin Fitness • Full-time • Newbridge, City Of Edinburgh, Scotland, United Kingdom • 1w ago

Administration & Office Support Admin Newbridge

SERVICE ADMINISTRATOR – ORIGIN FITNESS Full‑time | Based in Edinburgh (Head Office) Department: Service Team Origin Fitness is a leading UK distributor and manufacturer of commercial fitness equipment. We partner with co...

Easy Apply

1w ago

Apply

Service Administrator

A M Phillip Trucktech • Full-time • Broxburn, West Lothian, Scotland, United Kingdom • 1w ago

Administration & Office Support Administrator Broxburn

We offer market leading rates of pay which are negotiable depending on experience and the right candidates will also have the opportunity to receive monthly and annual bonuses. The Role We’re looking for an enthusiastic...

Easy Apply

1w ago

Apply