Business Support Administrator

Scottish Government • Full-time • City of Edinburgh, Scotland, United Kingdom • 2d ago

Job description

Do you want to work in a varied and rewarding role that will give you the opportunity to work closely with a range of colleagues and organisations? This is an exciting opportunity within the Food and Drink division for the role of Business Support Administrator.

You will play a key role in the delivery of core functions for the division enabling policy teams to engage successfully with Ministerial objectives. The Business Support Administrator role is central to the effective financial and operational management of the Food and Drink Division, encompassing oversight of programme and resource budgets, procurement activity, and the administration of grant and capital funding.

Previous experience in a similar role is desirable, but full training will be provided.

You will be part of a Divisional Business Management team consisting of a Business Manager and an Executive Assistant working under two Deputy Directors (job share) and a division with around 38 staff members.

Responsibilities

Grant administration - Manage and administer a portfolio of grant programmes and funding schemes worth over £8 million annually. Process grant claims, monitor budgets, maintain accurate records, and ensure funding is managed effectively. Support the delivery of major capital funding programmes and legacy funding schemes.
Business & Administrative Support - Provide business support to the team as BCLO and Health and Safety Officer (BCLO and HSLO) including budget monitoring, payroll reporting, financial analysis, and workforce planning activities. Liaise with Finance colleagues and the Business Manager to support budget management and financial reporting. Deliver high-quality administrative support and coordinate responses to queries.
Procurement & Purchasing - Lead and support a range of procurement activities, sourcing goods and services in line with organisational policies and procedures. Advise colleagues on procurement processes and ensure compliance with purchasing requirements. Manage purchasing activities through corporate systems (e.g. Oracle), including catalogue and non-catalogue purchases, contracts, Citizen Payments, and other payment processes.
Provide efficient, effective and proactive back of house services and support to the team. This includes proactive inbox management, travel booking, advice to colleagues on their procurement activities, prioritising tasks, as well as organising and preparing meetings, papers and events for Deputy Director(s).

Related Jobs

Administrator

GXO Logistics • Full-time • City of Edinburgh, Scotland, United Kingdom • 2d ago

Administration & Office Support Administrator Business Admin

Are you an organised and detail-driven individual with strong PC skills and a passion for keeping things running smoothly? We have a fantastic opportunity to join our team as Administrator Assistant on our SGN contrac...

2d ago

Apply

Executive Assistant

Grant Thornton UK LLP • Full-time • City of Edinburgh, Scotland, United Kingdom • 1w ago

Administration & Office Support Operations Administrator Coordinator

Alternatively, Grant Thornton At Grant Thornton we do things differently - looking to the future, driving ambitious growth and pioneering positive change in our industry. Providing audit, tax and advisory services, we em...

1w ago

Apply

Business Support Administrator – Off-Site Engineering

RSK Group • Hybrid • Newbridge, City of Edinburgh • £15,001 - £30,000 / year • 1w ago

Administration & Office Support Administrator Business Admin Newbridge

Business Support Administrator – Off-Site Engineering

1w ago

Apply

Operations Assistant

hedgehog lab • Full-time • City of Edinburgh, Scotland, United Kingdom • 2w ago

Administration & Office Support Operations Coordinator Business Admin

Operations Assistant Location: Work from home, in the office, or a mix. We just ask that you're based within 30 miles of one of our offices (Edinburgh, Newcastle, Leeds, Manchester, London). Why you'll want this role You...

2w ago

Apply

PMO Administrator

Version 1 • Full-time • City of Edinburgh, Scotland, United Kingdom • 2w ago

Administration & Office Support Administrator Project Manager Business Admin

Company Description Version 1 has celebrated 30 years in business and continues to be trusted by global brands to deliver technology and transformation solutions that drive customer success. Our deep expertise enables ou...

2w ago

Apply